How to plan a budget-friendly event in Québec City

Québec City offers venues to suit every budget and event size. The Ste-Foy area stands out for its great value, offering quality accommodations and convenient access to downtown. Just a 15-minute bus ride from Old Québec, this district features affordable hotels like Hôtel Plaza Québec, Le Classique, Travelodge, and Hôtel Québec, all equipped to host conferences.

To further save, planners can arrange special RTC group bus passes, giving attendees a convenient and cost-effective way to explore downtown attractions beyond the conference schedule.

If your event is hosted in the heart of Québec City, your attendees will love the ability to explore the city on foot. The compact, walkable layout of Old Québec—a UNESCO World Heritage Site—reduces transportation costs while immersing guests in its enchanting streets. From historic landmarks to modern venues like the Québec City Convention Centre, you’ll find affordable, state-of-the-art facilities just steps away from accommodations and attractions.

Pro tip: The Québec City Convention Centre offers complimentary, high-speed wall-to-wall WiFi—a valuable perk for any event.

Timing is key to saving on event expenses. Hosting your event during Québec City’s off-peak seasons, such as mid-December to February, can unlock significant discounts on flights, accommodations, and venue rentals. Bonus: The city’s winter charm creates a magical setting for your event.

Food and beverage costs can quickly add up, but Québec City offers plenty of budget-friendly culinary solutions. For example, the newly refreshed Chapelle du Séminaire partners with 12 caterers to accommodate various budgets. At any venue, adding a regional flair—like poutine or tourtière—to your menu can impress attendees without inflating costs. Offering vegetarian options is another great way to reduce both your bill and your carbon footprint, making your event more sustainable while keeping expenses in check.

Québec City is rich in attractions that enhance your event experience at little to no extra cost. Whether it's strolling through the historic Plains of Abraham, visiting the iconic Château Frontenac, sampling local food at the Grand Marché, or discovering the city’s murals and public art, your attendees can enjoy memorable experiences without increasing your expenses. With so many budget-friendly activities, participants will likely want to extend their stay to experience them all!

Planning a cost-effective event is easier with expert help. The Québec City Business Destination team provides FREE services, including connecting you with local resources, budget-friendly recommendations, and promotional tools to make your event a success. With our guidance, you’ll maximize your budget without missing a beat.

Now is an excellent time for organizations outside Canada to host events in Québec City. Favourable exchange rates mean your budget goes further, and you can even apply for tax exemptions to save more.